What Is Call Tracking 2023? Benefits of Call Tracking

Affiliate disclosure: In full transparency – some of the links on our website are affiliate links, if you use them to make a purchase we will earn a commission at no additional cost for you (none whatsoever!).

In this article, we will discuss What Is Call Tracking?

As a business owner, you know the importance of tracking customer interactions. You want to be able to see how well your marketing efforts are working and what techniques need improvement. 

One way to do this is through call tracking. Call tracking allows you to track incoming calls from customers so that you can gain insights into how they found your business, what their needs are, and how successful your campaigns are in engaging them.

Let’s dive deeper into what call tracking is and how it can help your business. 

What Is Call Tracking?

What Is Call Tracking

Image Credits: Pexel

Through the use of software, the performance marketing approach known as “Call Tracking” may produce and link a particular phone number to a certain advertising or marketing campaign

With the use of call tracking, marketers may provide specific phone numbers to each product, advertising, geographic area, or another segment they choose and direct those calls to the designated destination (usually a contact center).

Using call tracking, a phone number may be turned into a lead source that can be tracked and analyzed. Call tracking not only enables call routing to the appropriate agent depending on the source of the lead, but it also provides a far more realistic view of the success, profitability, and real return on investment of each campaign.

Call tracking may increase the success of a campaign by using the information to streamline call routing. Only calls from within their territory, from product sites and listings they control, or from adverts that are a part of their campaigns are received by sales and service agents.

In addition to giving calls meaningful context, this may be utilized to link callers with live agents right away, which can increase conversion rates.

Call tracking enhances budgeting and forecasting as well. Call Tracking reveals precisely which campaigns, keywords, and sessions generate money and which are not worth the expenditure, providing insight into the ROI of each campaign. Then, businesses may focus more on the important suppliers and eliminate the underperformers.

How Does Call Tracking Work?

The simplest kind of call monitoring is when a company uses distinct phone numbers for all of its marketing initiatives. The basic goal of the distinct phone numbers is to distinguish the campaigns. You can quickly see which campaign the caller is responding to when a call comes in from a certain number.

As an example, the XYZ Company chooses to start a marketing campaign (or several of them). The assignment of distinctive phone numbers, either local or 800 numbers, takes place initially. These numbers may also be used to contact any desired department, such as a marketing division, an office phone, or an outside answering service

Once configured, whenever certain phone numbers are dialed, calls are routed via phone tracking software. The software is essential because it enables phone calls to be ascribed to many sources, including social media, sponsored search, and organic traffic.

Additionally, it is possible to employ as many dynamic phone numbers as desired to promote a range of sources, marketing initiatives, and keywords. Call monitoring software also includes scrips, cookies, “call whisper,” conversion parameters, and more. This gives advertisers a great deal of flexibility, greatly enhances the effectiveness of their marketing efforts, and even allows them to operate offline.

When Did Call Tracking Start?

Since the beginning of the development of the telephone and its usage in commerce, call monitoring has existed in some form. Businesses have been asking first-time callers, “How did you hear about us?” for a century, even if it was basic in comparison to modern techniques. Business owners might connect a client to a certain activity or marketing campaign by asking their clients how they learned about the organization.

Today, many firms continue to employ the “how did you learn about us?” strategy to identify the sources of the most calls and new clients. However, relying just on a customer’s account of how they discovered your phone number might result in misattribution.

Asking a caller how they obtained your number might provide insight on which of a company’s advertising is succeeding, but it can also result in incorrect attribution. It’s likely that the consumer had many interactions before converting and dialing. Their response regarding how they obtained your information often refers to the most recent point of contact. This process, known as Last Touch Attribution, assigns the last touchpoint a consumer met with 100 percent of the credit for a sale or conversion.

How Has Call Tracking Evolved?

Marketers may create tracking phone numbers for their marketing campaigns in the early days and measure the number of calls that each campaign generated. Both online and physical campaigns have their own tracking numbers. Billboards and radio advertisements have a different number than newspaper advertising.

Additionally, PPC advertisements had different figures than those from the business’ website. Which source led to the conversion was evident from the phone number the consumer phoned.

These sources are all affected by the last-touch attribution issue. Customers nowadays are probably going to come into contact with a company’s sales and marketing activities more than once before they ever pick up the phone. A consumer may come across a Facebook ad, look up the company on Google, click a PPC ad, then later in their online experience, come across a retargeting ad. How can marketers give these interactions the weight they deserve?

Multi-channel lead attribution is the answer. Modern call monitoring software tracks online activity using cookies and dynamic number insertion and employs campaign-level call tracking to provide each piece of offline marketing its own tracking number. To guarantee that calls to their main line are logged, location-based firms may also set up a main line tracking number. 

Businesses may get a more comprehensive understanding of their marketing initiatives and the factors that are generating leads thanks to this all-encompassing monitoring. The sample customer’s whole journey, which began with a Facebook ad and finished with retargeting, would be monitored. A far cry from the “How did you hear about us?” days, the marketers would know that more than one factor contributed to the user’s decision to convert and make the call.

Use Cases of Call Tracking

Any company may use call monitoring, but it’s especially useful for companies employing phone numbers in their advertising campaigns who want to know how their callers found them. Call monitoring is the best option for you if you depend on incoming calls to attract new clients.

The following are the many scenarios in which call tracking is most helpful:

Bookings for hotels and travel agencies are mostly made over the phone:

Phone reservations are essential to the management of guest reservations for hotels, spas, and tour companies. Businesses may pay marketing initiatives that convert by using call monitoring to determine the source that generates calls. Additionally, it gives companies the ability to customize the experiences for each visitor and enhance client relations.

Financial institutions seeking to earn customers’ trust:

Customers who are on a tight budget sometimes struggle to determine whether to purchase a financial product or service. Calls are crucial while looking for insurance, credit, or a mortgage when there are so many questions. In this instance, call monitoring is used by financial businesses to gather client insights and provide individualized customer support.

Realtors who seek to entice more homebuyers:

In order to track client conversion rates in their marketing materials, including social media and email marketing, real estate agencies mainly depend on phone conversations.

Frequently, prospective homebuyers choose in-person communication over phone communication. For this reason, call monitoring software should be used by every real estate company investing in marketing techniques in order to clinch more sales.

Departments that deal with customers and want to enhance customer service:

Client service organizations may learn more about customer interactions and the motivations behind calls by monitoring phone conversations. They will be able to assess client feedback and give a fresh perspective on their wants and how to better serve them by using the data gathered and call recordings.

To assess the success of marketing efforts, digital marketers:

Call monitoring enables marketers to assess the effectiveness of their marketing initiatives and identify the marketing channels that drive callers to make contact with a company. Future marketing initiatives are optimized as advertising techniques are evaluated for effectiveness.

Benefits of Call Tracking

According to the definition of call tracking, it is a system used to assess the effectiveness of incoming calls generated by marketing campaigns. In this instance, a call monitoring system is advantageous for any company that depends on consumer calls.

The following are just a few advantages of adding call tracking to your marketing campaigns:

  • Control contact center personnel: Call recording is one of the call monitoring capabilities that enables you to listen in on discussions between callers and your agents. This enables you to assess the effectiveness of your call handlers while learning new things about your clients.
  • An increase in return on investment (ROI): Call monitoring offers beneficial information that provides a comprehensive picture of consumer behavior and marketing results. This helps your company to maximize its effective marketing initiatives and raise its return on investment.
  • enhancing the client experience Promoting smooth phone conversations is another advantage of call monitoring. You may learn what appeals to them most and what each caller’s goal is by gathering first-hand client information. This raises the likelihood that callers will become returning clients.
  • Recognize the client journey: The effect of phone calls on the customer journey may be measured with the use of call tracking. Businesses may acquire real-time caller information using the many call-monitoring software options that interact with customer relationship management (CRM) applications like Salesforce.
  • Gain an understanding of your marketing initiatives: It is simpler to link incoming calls to certain marketing initiatives when using call monitoring software. Call monitoring keeps track of which efforts, whether online or off, are producing the most calls and looks for ways to make them better in the future.

Call Tracking Best Practices 

These are some pointers for utilizing call tracking at its best:

Make sure you are clear on the metrics you want to monitor. There will be a ton of information available to you; it’s up to you to decide which information is useful for your company. Over time, you can come to the conclusion that some data, such as call length, has no effect on your conversion rate and can therefore be safely ignored.

For certain campaigns, switch between different phone numbers. These many figures may be used to determine how effective a campaign is. Use just one at a time, and if you’re conducting numerous campaigns at once, use different numbers. Make sure each of your marketing campaigns has a deadline so you may reuse the phone number for a subsequent campaign.

Think about assigning various office phone numbers to various employees. If your sales crew is compensated based on commission or individual success, this is extremely helpful. You can monitor how well your salespeople convert those calls into clients by giving them each a different number that lets you know how many people are contacting them directly.

Utilize whatever call-related data you may have already collected, such as call length or conversion rates, to gauge how effective call monitoring is for you.

Quick Links:

Conclusion: What Is Call Tracking 2023?

In short, call tracking is an important tool for any business looking to maximize its return on investment by understanding its clients better as well as its own performance in terms of lead generation. 

With accurate data about incoming calls generated by each campaign or channel available through call tracking metrics, businesses can use this information to optimize their marketing efforts and increase conversions while simultaneously providing better services for their customers based on detailed insights into their preferences and needs.

In other words, if you’re looking for ways to improve your bottom line while also providing excellent service for your customers – consider investing in a good call-tracking solution today!

Andy Thompson

Andy Thompson has been a freelance writer for a long while. She is a senior SEO and content marketing analyst at Digiexe, a digital marketing agency specializing in content and data-driven SEO. She has more than seven years of experience in digital marketing & affiliate marketing too. She likes sharing her knowledge in a wide range of domains ranging from ecommerce, startups, social media marketing, making money online, affiliate marketing to human capital management, and much more. She has been writing for several authoritative SEO, Make Money Online & digital marketing blogs like: ImageStation, & Newsmartwave

Leave a Comment