Planning a party or event can be tricky, but PartyLabz is here to help! Whether you’re getting ready for a work meeting, a fun team-building day, or just a get-together with friends, PartyLabz can make things easier.
Let’s talk about PartyLabz in detail herein, the PartyLabz review, and see how it can help you plan your event without any stress.
PartyLabz Review: What is PartyLabz?
PartyLabz is a user-friendly tool for organizing events effortlessly.
It helps you create impressive event websites, send invitations, and manage RSVPs without needing coding skills. There are both free and paid versions available.Â
Despite its name, PartyLabz isn’t just for social gatherings; it’s also great for corporate events and team-building activities. The WYSIWYG editor helps enter event page content like event descriptions, FAQs, Things To Do, etc.Â
You can add up to 10 tabs, including page-specific features for various purposes.
This simplifies event planning by providing clear instructions and organized tabs for different aspects of your event.
PartyLabz FeaturesÂ
1. Event Website:
This feature allows you to create a dedicated website for your event quickly and easily. You can input all the necessary details, such as date, time, location, and description.
Additionally, you have the freedom to customize the website’s appearance to match the theme or style of your event.
2. Guest List:
The guest list feature allows you to manage your invitees efficiently. Users can print or download the guest list into a CSV file, import it from previous events, or import it from Google Contacts.
This helps you stay organized and ensures that you have an accurate count of expected guests.
3. Guest Groups:
Organizing guests into groups makes it easier to manage seating arrangements, team assignments, or any other categorization you need for your event. You can manually assign guests to groups or allow them to choose their group during the RSVP process.
4. Online Invitations:
Send out beautifully designed online invitations to your guests. User can use the default or provide their own invitation message. The email invitations match the style of the event website.
Each invitation has a guest personal unique RSVP link that when followed lets PartyLabz know who is visiting event website and fills RSVP form with known information so guests need to fill out missing information only.
The integration with the event website ensures a seamless experience for both hosts and guests.
5. Online RSVP:
Guests can RSVP to your event directly through the event website, saving you the hassle of managing RSVPs manually. You can view the confirmed guest list in real time, making it easy to keep track of attendance.
6. RSVP via SMS/Call:
For guests who prefer traditional methods, PartyLabz offers the option to RSVP via text messages or phone calls. This ensures that all guests can easily respond to your invitation, regardless of their preferred communication method.
7. Custom RSVP Questions:
Customize the RSVP process by asking guests specific questions relevant to your event. This feature allows you to gather additional information from your guests, such as meal preferences or dietary restrictions.
8. Signup List:
The signup list feature allows you to manage various aspects of your event, such as gift registries, carpooling, or volunteer sign-ups.
This centralized tool makes it easy to coordinate logistics and ensure everything runs smoothly. Signups can be visible to other guests to create a collaborative environment for guests.
9. Polls:
Use built-in polls to gather feedback and preferences from your guests on various aspects of the event. You can ask questions about menu options, entertainment choices, or event themes to help tailor the event to your guests’ preferences.
Polls can be visible to other guests to create a collaborative environment for guests.
10. Checklist:
The checklist feature helps you stay organized throughout the event planning process. You can use pre-defined checklist items or create your own to ensure that you don’t forget any important details.
11. Budget:
The budgeting tool allows you to keep track of your event budget from start to finish. This feature allows you to monitor expenses, track payments, and stay within budget throughout the planning process.
12. Photo Gallery:
Create a shared photo gallery where you and your guests can upload and share photos from the event. This feature allows everyone to capture and preserve memories from the event in one centralized location.
13. Comments:
Provide a space for guests to leave comments, feedback, or messages for the host. This can serve as a guestbook or discussion forum where attendees can interact and share their thoughts on the event.
14. Policies/Waivers:
Protect your event by requiring guests to accept custom policies, waivers, or disclaimers before RSVPing. This ensures that guests are aware of any rules or regulations associated with the event.
15. Accept Payments:
If your event requires payment or fundraising, PartyLabz allows you to collect funds directly through the event website.
This feature streamlines the payment process for both hosts and guests. The payments are collected at any time after guest RSVP’s and not during RSVP.
16. Secret Santa:
Add a fun and festive element to your event with the built-in Secret Santa game. Guests can participate anonymously and exchange gifts, adding an extra layer of excitement to the event.
PartyLabz generates random pairs among attending guests. Guests know who they need to get a present from, but they do not know who will give a present to them.
17. Notes:
With the built-in notes feature, you can keep track of important information and ideas. This allows you to stay organized and ensure that nothing falls through the cracks during the planning process.
18. Reminders:
Automatically send RSVP reminders and event notifications to guests to keep them informed and engaged. You can customize the schedule and content of the reminders to suit your needs.
19. Event Tickets:
If your event requires ticketing, PartyLabz allows you to sell tickets directly through the event website. You can manage ticket types, pricing, and availability, making it easy to control access to your event.
20. Event Sponsors:
Acknowledge and showcase event sponsors on the event website. This feature allows you to recognize sponsors’ contributions and promote their involvement in the event.
Step-by-step Guide on How to Start Your RSVP Website
Step 1: Create an Event Website
To start creating your RSVP website, go to the Create page. Enter your event’s title, your name, and email address. You’ll receive a one-time password (OTP) via email to confirm your identity.
This ensures security and prevents unauthorized access. The system will remember you in the browser for a month unless you clear your cookies or switch to a different browser or device.
If you don’t receive the email with the OTP, check your Spam folder. If it’s not there, your email server might have blocked our email. If you use a company email, consider adding @partylabz.com to your allowed list to ensure you receive future emails.
Step 2: Enter your event details
After creating your event, you’ll land on the event website dashboard. This is where you begin building your event website and manage important details like the total number of guests attending.
First, enter key event information such as the date, time, and location. You can also update the host details if needed.
Next, follow the checklist items provided to complete your event website setup and prepare for sending out invitations. These checklist items help ensure you don’t miss any important steps in the planning process.
The website has different ways of showing the event website to visitors:
- Anonymous Visitor: This is anyone who visits the event website but isn’t recognized by the system. They can view the website but won’t have any special access or features.
- Guest: A guest is a visitor with a unique personal ID in the event website URL (found after ‘?guest=…’). They have some personalized access based on their ID, such as viewing specific details or sections related to their RSVP.
- Host or Co-host: These visitors also have a unique personal ID in the event website URL (‘?guest=…’), but they’re also signed in to the system. They have additional privileges, like being able to edit the event website, view RSVPs, and send invitations or messages to guests. If you see an orange bar that says “EDIT MODE” at the top of your screen, you’re recognized as a host or co-host, giving you these extra abilities.
Step 3: Checklist, Budget, Notes and AI Help
Planning events is now easier than ever with PartyLabz’s built-in checklist, budget, and notes features.
Checklist: Their checklist covers everything from setting up your event website to sending invitations. You can also add your own tasks to keep track of what’s done and what’s left to do.Â
Plus, their AI suggestions personalize the checklist to ensure you don’t miss any important details specific to your event.
Budgeting Tool: Their budgeting tool streamlines the event planning process. Easily monitor your event budget, track payments, and stay updated on upcoming expenses.
It’s simple to use and ensures you stay within your budget throughout the planning process.
Notes: Keep all your event-related thoughts organized in one place with their Notes feature. Whether it’s ideas, plans, recipes, or important details, jot them down for easy reference on the Notes page.Â
Step 4: Customize Appearance
Show off your creativity by choosing or uploading an image for your event and customizing your event website’s style with animations. Your event website is like a blank page waiting for your artistic touch – make it look attractive and eye-catching!
To make your event website even more exciting, think about adding a video or audio clip. This will make your event page more interesting and unique. Let your imagination run wild and create a standout event website that will impress your guests!
Step 5: Edit Website Content
The easiest way to add an event description to your event website is to switch to the edit mode and add other pages (tabs) that contain helpful information for your guests.
In your guide, include details such as accommodation options, parking directions, FAQs, and dress code. Providing all this info can answer your guests’ questions faster, making it easier for them to RSVP.
Keep in mind that you can choose who can see each page. You can make a page visible to everyone, only to guests, or restrict access to hosts/co-hosts only.
Step 6: Add Polls, Signups, and More
Add interactive features to your event website to keep your guests engaged even after they RSVP. Create pages with polls to gather opinions on meal preferences or activity choices. Set up signup lists for carpooling, potluck, or gift registries.
Share a photo gallery, encourage comments, and update everyone with an activity wall. You can even organize a Secret Santa game for some extra fun.
These interactive elements make PartyLabz a unique platform. It simplifies party planning and allows guests to participate.
Step 7: Configure Your Event Website & RSVP page
Let’s look at how to set up your RSVP page to make it easy for your guests. There are two main pages you’ll use to configure your event:
- Event Settings: Here, you can change your event type (open, private, or save the date), adjust the event URL path, and more.
- RSVP Settings: This is where you can set the event capacity, choose how many people each guest can bring, and add standard or custom questions for your guests to answer.
Step 8: Customize Auto-Responses
You have the option to personalize the messages that our system sends before and after guests submit their RSVP forms. This includes the messages guests receive via email or SMS to confirm their RSVP and the automatic reminder emails.
Guests who are attending your event can receive a confirmation with special details. Similarly, you can express regret for missing guests who RSVP negatively.
To customize these auto-responses, go to the “Custom Messages” page from the menu. You can personalize messages for both email and text message RSVP confirmations.
Step 9: Configure Event Reminders
You can easily manage reminders for your event to keep your guests informed and engaged. Simply go to the “Dashboard” page and select “Reminders” from the menu.
Our platform offers different types of reminders:
- Reminder to RSVP: This message was sent only to guests who were invited(!) but who have not yet RSVP.
- Remind about the Event: Sent exclusively to attending guests.
- Remind to Answer Polls or Sign Up for Activities: Guests who haven’t answered polls or signed up for activities will automatically receive this message.
You can customize the reminder texts on the “Custom Messages” page. Any reminder of the same type will use the text you provide there.
Step 10: Send Invitations
Inviting Guests via External Channels with Event Website URL or QR Code
Inviting guests to your event is easy with PartyLabz. If your event is “Open,” “Save The Date,” or “Ticketed,” you can share the event website URL or QR code on social media, messaging apps, or email. Just go to the Dashboard and click “Share Event For Collecting RSVP” to get the link or QR code.
For “Private” or “Save The Date” events, you can manually add guests or import them from Google Contacts or a CSV file on the “Guest List” page.
Then, send invitations via email or text messages from the “Messaging Center” page. Note that email and text invitations are available in paid plans.
Guests will receive their personal RSVP link in the invitation. They simply click the link, visit your event website, read the details, and RSVP online.
On the RSVP form, they indicate how many people are attending with them and confirm their decision with a Yes, Maybe, or No.
Step 11: View Guest Registrations and RSVPs
Maintain guest details on the “Guest List” page by tracking RSVPs received online, through text messages, or by phone.
Step 12: Communicate with Guests
Keep your guests informed and engaged with important event updates and announcements. Use PartyLabz’s messaging feature to send messages via email or text or update your activity page. This ensures everyone stays informed and engaged throughout the event planning process.
To send a message, go to the “Messaging Center” page and click on the “Message” button. Choose whether to send via email or text message based on the available contact information.
You can use both emails and phone numbers for different groups of guests. Then, compose your message, select the recipient groups, preview the message, and click “Send” to send your message.
PartyLabz: Pricing Plans
PartyLabz offers multiple plans and add-ons to suit different event planning needs. Let me break down each plan for you for a better understanding :Â
1. Free Plan:
This plan is perfect for small gatherings. You can begin with a free event, but it’s limited to 10 guests. You’ll get one page on the event website with different features like polls, signups, or photo galleries.
You’ll also have access to tools like checklists and budgeting. However, you can’t use video or audio on the free plan. You can ask up to 2 custom RSVP questions.
2. Paid Plans:
All paid plans enable all the features that are available. The PRO plan includes telephony services (text messages and incoming calls for RSVPs), which subscription plans do not have.
Subscription plans for those who host events regularly, and their purpose is to reduce the price for event hosts per event website created. These are further divided into 2 depending on the number of guests and other additional features.Â
3. Premium Plan:
This plan is for those who need more customization and features. It includes the same features as the Pro plan but offers more RSVP questions, co-hosts, and emails.
4. Business Plan:
Designed for professional event planners or businesses, the Business plan offers unlimited co-hosts and 20,000 emails. The BUSINESS plan has a “Hide PartyLabz Logo / Custom Logo” add-on included by default.
PartyLabz: Pros and ConsÂ
Pros:
- Free basic service;Â
- Competitively priced paid options.
- Easy setup with customizable features.
- Seamless integration with Stripe for collecting funds.
- Scan guests’ QR codes when they arrive and check out when they leave the event.
Cons:
- Currently supported on web browsers only.
- Lacks push notification support for updates.
FAQs
📊 Does PartyLabz offer RSVP tracking?
Yes, PartyLabz provides RSVP tracking features that let you see who has confirmed attendance and who has not.
🕒 How far in advance should I set up my event on PartyLabz?
It's recommended to set up your event at least a few weeks in advance to allow ample time for planning and guest responses.
💳 What payment methods are accepted on PartyLabz?
PartyLabz typically accepts major credit cards and sometimes other online payment methods depending on the region.
🔒 How does PartyLabz handle privacy and data security?
PartyLabz uses standard security measures to protect user data and ensure privacy is maintained.
🆘 Where can I get support if I have issues with PartyLabz?
For support, you can contact PartyLabz through their help center or customer service email provided on their website.
Quick Links:
Conclusion:Â Is PartyLabz the Right Choice for Your Events?
So, whether you’re planning a big corporate event or just a fun party with friends, PartyLabz has everything you need to make it a success.
It’s easy to use, affordable, and, best of all, it takes the stress out of planning so you can focus on having a great time!
Thus, I can say that PartyLabz surely makes planning parties easy. It’s great for small events like work meetings or social get-togethers.
The free version of PartyLabz is a great option for trying it out with smaller events.
While you can’t customize the design much, it’s still very versatile and easy to use. If you don’t need fancy networking features, PartyLabz is a helpful tool.
